Last updated: February 22, 2025
At Maingine BV (“Maingine”, “we”, “us”, or “our”), we are committed to protecting your personal data. This privacy policy explains how we process your personal information, particularly in the context of our business activities, including interactions through our website and online services (“Services”).
We may update this Privacy Policy from time to time to reflect new features, legal requirements, or administrative obligations. We encourage you to review it regularly. Any significant changes will be announced on our website.
Who we are
Maingine BV is a company registered in Belgium with company number BE1009.913.520 and registered office at Esdoornlaan 15B, 1790 Affligem. We offer consulting and freelancer services and are specialized in mobility leasing software.
You can reach us through our website’s contact form or by mail at our registered office address.
Information we collect and use
We may collect and process your personal data in the course of our business, primarily when you:
- Visit our website and use our contact form
- Engage with our services
- Communicate with our team
- Enter into a business relationship with us
In most cases, we obtain your personal data directly from you. Sometimes we receive your data indirectly, from third parties or public sources such as government databases and social media.
The data we collect may include:
- Basic identification data (title, first and last name, nationality)
- Contact information (email address, phone number, postal address)
- Professional details (employer, job title, work history)
- Communication preferences (preferred language)
We process your personal data on the following grounds:
- Providing our services: when necessary to fulfill our contractual obligations or to provide you with a quote
- Legal compliance: when required by law
- Legitimate interests: for business operations such as handling our administration. This does not override your fundamental rights.
- Consent: when you’ve explicitly agreed to specific processing activities
Exchange of your personal data
We do not share your data with any other parties unless required by law or regulation or necessary for the execution of our Service.
Security
The security of your data is important to us but remember that no method of transmission over the Internet or method of electronic storage is 100% secure. While we strive to use commercially acceptable means to protect your Personal Data, we cannot guarantee its absolute security.
Your rights
Subject to the terms and conditions provided for by the applicable law, you may exercise the following rights:
- Access your personal data and receive a copy. Note that this may not apply to all documents as we must respect the rights and freedom of others.
- Correct inaccurate or incomplete data
- Request erasure of your data (“right to be forgotten”). Note that we may be legally required to retain certain data.
- Restrict or object to certain processing activities
- Withdraw your consent at any time
- Data portability where technically feasible
To exercise these rights, please contact us through our website’s contact form or by post. We’ll respond to your request within one month, as required by the GDPR.